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Georgetown Charter Township
1515 Baldwin St., Jenison, MI  49428
Election Commission Meeting Agenda
January 9, 2017, 7:15 p.m.


1.
PUBLIC NOTICE NOTICE TO ALL RESIDENTS OF GEORGETOWN CHARTER TOWNSHIP AND OTHER INTERESTED PERSONS

NOTICE IS HEREBY GIVEN that the Georgetown Township Election Commission will hold a meeting on Monday, January 9, , 2016 at 7:15 p.m., at the at the Georgetown Township Office, 1515 Baldwin Street, Jenison, Michigan.


Richard VanderKlok, Clerk

Georgetown Charter Township

Posted:            December 21, 2016 at 9:00 a.m.


2.
Call to Order
3.
Roll Call
4.
Approval of the minutes of the previous meeting
4.I.
Election Commission Meeting Minutes of October 13, 2016
5.
Resolution to Permanently Divide, Rearrange or Consolidate Elections Precincts


Motion: To approve the resolution as follows.

GEORGETOWN CHARTER TOWNSHIP ELECTION COMMISSION

Resolution to Permanently Divide, Rearrange or Consolidate Elections Precincts

Resolution No. EC170109-02


WHEREAS, Section 116-1954-XXVIII, Election Precincts, of the Michigan Election Law, Public Act 116 of 1954, MCL 168.654 to 168.661, provides for township Election Commissions to divide, rearrange or temporarily consolidate election precincts; and


WHEREAS, The Township of Georgetown has determined that permanently dividing, rearranging or consolidating the Precincts as shown on the Map is appropriate:


NOW, THEREFORE, BE IT RESOLVED that the Georgetown Charter Township Election Commission hereby directs the Township Clerk to divide, rearrange and consolidate the current precinct 16 resulting in the following newly created precincts: 16 and 17 as shown on the Map titled “Precinct 16 and 17 Map.”


The foregoing resolution offered by Election Commission Member           , and second offered by Election Commission Member                            .


Upon roll call vote the following voted yes:

Upon roll call vote the following voted no:

Absent:




                                                                                               

Richard VanderKlok, Georgetown Township Clerk


5.I.
Rationalization Used to Draw Precinct Lines


The following rational was used to draw the new precinct boundary lines:

  1. Although the Township’s population had increased based on the 2010 Census, the proposed number of precincts in 2011 was reduced from 20 to 16.  The reduction in the number of precincts results in a significant cost reduction per election based on less facility rental, fewer election inspectors working an election, less training, less equipment, less driving time for people delivering and picking up equipment, and less driving time for Election Day runners. 
  2. Precinct lines follow the County Commission district lines that were newly drawn as a result of the 2010 Census.  Each precinct has only one County Commissioner which results in less confusion for election inspectors and voters when distributing ballots.
  3. Precinct lines follow the school district lines.  With the proposed map, only two precincts initially had two school districts (Precinct 8 and 16) and the rest have only one school district.  Eliminating precincts with multiple school districts eliminates confusion for election inspectors and voters when distributing ballots.
  4. Although it is not possible to equally balance the number of registered voters per precinct due to drawing the precinct lines relative to the County Commission line and the school district lines, the number of registered voters was balanced the best way possible and does not exceed the maximum number of registered voters allowed per precinct (2,999 as per Election Law).  The numbers were balanced as closely as possible taking into consideration the County Commission lines and the school district lines. 
  5. However, now with the new development that has taken place in Precinct 16 and with the new development proposed for the near future (Summerset West), the number of registered voters in Precinct 16 has risen to 2,685 (coming close to the maximum of 2,999 allowed by law).
  6. Therefore, Precinct 17 was drawn to split Precinct 16 and to follow the school district line.  This will eliminate the necessity of two ballot styles.  Precinct 16 will be all Jenison School district and Precinct 17 will be all Grandville School district.  
  7. In 2017, Ottawa County is going to get new election equipment for all precincts in all municipalities within its borders.  Therefore, by approving the additional precinct at this time, the equipment can be ordered for Precinct 17 at the same time as the other precincts.
6.
Resolution to Establish a Polling Location


 
Motion: To recommend to the Township Board to approve the following resolution to establish a polling location.

GEORGETOWN CHARTER TOWNSHIP ELECTION COMMISSION

Resolution to Establish Polling Locations

Resolution No. EC170109-03

WHEREAS, Section 661 of Michigan Election Law, Public Act 116 of 1954, MCL 168.661, provides for township boards to establishing polling locations and provides the criteria for a polling location; and

WHEREAS, The Township Board of Georgetown has determined that establishing polling locations for the precincts as follows is appropriate and that these polling locations all meet the criteria as stipulated in Michigan Election Law, MCL 168.661, as attested to by authorized agents of each facility;

NOW, THEREFORE, BE IT RESOLVED that the Georgetown Charter Township Board hereby establishes polling locations for newly created precincts: 16 and 17 as follows:

Precincts        Polling Locations

16                    Jenison Bible Church, 6360 14th Ave. Hudsonville, 49426

17                    Jenison Bible Church, 6360 14th Ave. Hudsonville, 49426


LET IT FURTHER BE RESOLVED that the Township Board directs the Township Superintendent to sign all the associated agreements and directs new Voter ID cards to be sent to registered voters in the Township as prescribed by Election Law (for all changes listed in Election Law) and approves the associated costs for all such mailings.


The foregoing resolution offered by Township Board Member
                              , and second offered by Township Board Member                                    .


Upon roll call vote the following voted yes:
                                                

Upon roll call vote the following voted no:                                                  


Note:         The polling location for Precinct 16 is located in Jenison Bible Church, 6360 
14th Ave.  Precinct 17 will be located in the same facility, just down a different hallway.  So the voters in Precinct 17 will continue to go to the same facility they did when they were in precinct 16.  An authorized agent of the facility has consented to sign agreements designating their facility has complied with the criteria listed in the law for a polling location.

As per Election Law, the Township Board is charged with establishing polling locations and an updated Voter Identification Card must be sent to every voter affected by a new precinct or polling location.

7.
School Coordinating Committee Agreements


Motion: To recommend to the Township Board to approve the following agreements and to authorize the clerk to sign the agreements:
  1. Grandville Public School District Election Coordinating Committee Agreement,
  2. Grand Rapids Community College Election Coordinating Committee Agreement,
  3. Kent Intermediate School District Election Coordinating Committee Agreement,
7.I.
Ottawa County Agreements


  1. Jenison Public School District Election Coordinating Committee Agreement,
  2. Hudsonville Public School District Election Coordinating Committee Agreement
  3. Ottawa Area Intermediate School District (OAISD) Election Coordinating Committee Agreement.
Note: The agreements for Ottawa County will be available on Monday.


8.
Public Comments
9.
Other Business
9.I.
2017 Election date is scheduled as a Special School Election for May 2, 2017. All precincts will be involved, including the new Precinct 17.
10.
Adjournment